SAP Message 5K190 - Data missing from ROE Block &1

Diagnosis
Block &V1& of the ROE you generated is currently empty. In orderto complete processing for this ROE, you must fill the indicated blockwith the appropriate entry (or entries).

System Response
No ROE can be generated for the specified personnel number until Block&V1& is filled.

Procedure
For customer reference, a summary of the various warning and errormessages related to this topic is provided below, along with the actionsyou can take to resolve them.

Data missing from Block 2
The ROE Workbench cannot determine the serial number of the ROE to beamended or replaced. If this error occurs, contact your systemadministrator.

Data missing from Block 3
The Employer's Payroll Reference Number (Block 3) is missing and must befilled.
No legal requirement exists for employers to report this information.Nonetheless, integration between the ROE Workbench and HRSDCapplications requires that Block 3 be filled. The ROE Workbenchpopulates this field with the employee's personnel number. If this erroroccurs, contact your System Administrator.

Data missing from Block 4
The name and address of the employer are missing and must be filled.
To resolve this error, verify that you have correctly configuredemployer name and address information by means of the followingCustomizing for Payroll Canada (PY-CA) step:

  • Reporting and Statistics -> Record of Employment (ROE) ->

    • Record of Employment - ROE Workbench (New Version) ->
    Confirm CRA Business Number reporting addresses(Blocks 4, 5 & 7)

    Data missing from Block 5
    The Canada Revenue Agency Business Number is missing and must be filled.
    This error occurs when the ROE Workbench unsuccessfully attempts, withinpayroll cluster RK, to retrieve the Business Number from the final payperiod. If this error occurs, contact your System Administrator.

    Data missing from Block 7
    The employer's postal code is missing and must be filled.
    To resolve this error, verify that you have correctly configuredemployer name and address information by means of the followingCustomizing for Payroll Canada (PY-CA) step:

    • Reporting and Statistics -> Record of Employment (ROE) ->

      • Record of Employment - ROE Workbench (New Version) ->
      Confirm CRA Business Number reporting addresses(Blocks 4, 5 & 7)

      Data missing from Block 8
      The employee's Social Insurance Number is missing and must be filled.
      To resolve this error, confirm both that a Personal Data infotype(0002) record exists for the employee on the Last Day Worked, and thatthis record contains a valid Social Insurance Number on that day.

      Data missing from Block 10
      The employee's First Day Worked is missing and must be filled.
      The ROE Workbench uses one of the following methods to determine thisday. Review the appropriate infotype record(s) to ensure that this dayhas been maintained.
      If you enter this date as an override value on the Record ofEmployment (ROE) - Generator selection screen, then the date that youenter will be printed in Block 10, and this error will not occur.
      If you did not enter this date as an override value on the Record ofEmployment (ROE) - Generator selection screen, then the ROE Workbenchwill print the latest of the following system dates in Block 10:
      The hire or re-entry date recorded for the employee in the Actions
      infotype (0000).
      The date stored in Date type 40 of the Date Specifications
      (0041), assuming that a record has been maintained for the employeeon the run date of the ROE Workbench.
      The day after the Last Day For Which Paid (Block 11) of the last ROEissued by the same Canada Revenue Agency Business Number for the sameSocial Insurance Number.
      The first day that the employee physically reported to work afterreturning from an absence defined in Absences infotype (2001).This date, if it exists, is stored in view V_T5K1A.
      RESET N1

      Data missing from Block 11
      The Last Day For Which Paid is missing and must be filled.
      The ROE Workbench uses one of the following methods to determine thisday.
      If you enter this date as an override value on the Record ofEmployment (ROE) - Generator selection screen, then the date that youenter will be printed in Block 11, and this error will not occur.
      If you did not enter this date as an override value on the Record ofEmployment (ROE) - Generator selection screen, then the ROE Workbenchwill set this date to:
      either the Last Day Worked,
      or the date stored in Date type 43 of the DateSpecifications infotype (0041), assuming that a record has beenmaintained for the employee on the run date of the ROE Workbench. Thisis the default setting.
      The Last Day Worked is determined either via Actions (in infotype0000) or Absences (in infotype 2001) defined between the FirstDay Worked (in Block 10) and the ROE run date. If multiple employmentperiods occurred between the First Day Worked (in Block 10) and the ROErun date, the Last Day Worked is determined from the last employmentperiod. If the Last Day Worked cannot be determined from the Actions
      or Absences infotypes (0000 and 2001, respectively), then theROE Workbench will derive it from the date stored in Date type 41of the Date Specifications infotype (0041), assuming that arecord has been maintained for the employee on the run date of the ROEWorkbench.

      Data missing from Block 12
      The Final Pay Period Ending Date is missing and must be filled.
      This block contains the final pay period ending date as defined inPayroll Periods table T549Q. This date must precede or fall onthe Last Day For Which Paid (Block 11). To resolve this error, verifyvia the following Customizing for Payroll Canada (PY-CA) stepthat the final pay period is valid.

      • Basic Settings

        • -> Payroll Organization
        -> Generate payroll periods

        Data missing from Block 14
        The Expected Date Of Recall is missing and must be filled.
        Assuming that a record has been maintained for the employee in Datetype 47 of the Date Specifications infotype (0041) on the rundate of the ROE Workbench, then the Expected Date of Recall is set tothis date. This is the default setting.
        Otherwise, you must specify one of the following selections on theRecord of Employment (ROE) - Generator selection screen:

        • Unknown

        • Not returning

        • Unspecified

        • Date of recall (specify)

          • If you choose this option, then you must maintain the expected date ofrecall in the adjacent field.
          If you know that the employee will return on a certain date, selectDate of recall, then specify that date. Otherwise, selectUnknown or Not returning.

          Data missing from Block 15A
          The number of Total Insurable Hours is missing and must be filled.
          This error occurs when the ROE Workbench cannot calculate the totalinsurable hours worked or paid during the required ROE reporting period.
          To resolve this error, use the Display payroll results report(RPCLSTRK) to calculate and verify the total insurable hours for theapplicable period, starting with the most recent pay period - that is,the pay period that includes the date shown in Block 11. For additionalinformation, refer to HRSDC documentation on completing the Record ofEmployment; this documentation stipulates the number of consecutive payperiods that is required to calculate the total number of insurablehours. If Block 15A should be filled with the total insurable hourscumulated from payroll results cluster RK, then report this error toyour System Administrator for further investigation.

          Data missing from Block 15B or 15C
          The number of Total Insurable Earnings is missing and must be filled.
          This error occurs when the ROE Workbench cannot calculate the totalinsurable earnings for the ROE reporting period at hand.
          To resolve this error, use the Display payroll results report(RPCLSTRK) to calculate and verify the total insurable earnings for theapplicable period, starting with the most recent pay period - that is,the pay period that includes the date shown in Block 11. For additionalinformation, refer to HRSDC documentation on completing the Record ofEmployment; this documentation stipulates the number of consecutive payperiods that is required to calculate the total insurable earnings. IfBlock 15B should be filled with the total insurable earnings cumulatedfrom payroll results cluster RK, then report this error to your SystemAdministrator for further investigation.
          If any pay period has no insurable earnings, then Block 15C should alsobe filled starting with the most recent pay period - that is, the payperiod that includes the date shown in Block 11 - in Block 15C PP1. Thetotal of all amounts reported in Block 15C must be equal to the totalinsurable earnings reported in Block 15A.

          Data missing from Block 16 (Reason Code)
          The reason for issuing the ROE is missing and must be filled.
          To resolve this error, verify that you have correctly configured thefollowing three Customizing for Payroll Canada (PY-CA) steps:

          • Reporting and Statistics -> Record of Employment (ROE)

            • -> Record of Employment - ROE Workbench (New Version)
            -> Maintain reason codes for issuing ROE (Block 16)

            -> Maintain action types for issuing ROE
            -> Maintain absence and attendance types for issuingROE

            Data missing from Block 16 (Further Contact Name)
            The name of further contact for the ROE is missing and must be filled.
            To resolve this error, you may pursue either of the following methods:

            • ... use the name of the Personnel or Payroll Administrator assigned to
              • the employee in the Organizational Assignment infotype (0001).
              To this end, simply select the HR or Payroll radio buttonfrom the Record of Employment (ROE) - Generator selection screen.
              To confirm the accuracy of Personnel or Payroll Administrator contactinformation, you may also elect to perform the following Customizing forPayroll Canada (PY-CA) step:
              Reporting and Statistics -> Record of Employment (ROE) ->
              Record of Employment - ROE Workbench (New Version) ->
              Define ROE contact person details (Blocks 16, 21 &22)
              • ... enter the name directly on the Record of Employment (ROE) -
                • Generator selection screen.
                To this end, choose the radio button Other (specify), then enterthe name - first name followed by last name (e.g. Jacques Lemieux) - inthe corresponding field.

                Data missing from Block 16 (Further Contact Number)
                The telephone number of further contact for the ROE is missing and mustbe filled.
                To resolve this error, you may pursue either of the following methods:

                • ... use the telephone number of the Personnel or Payroll Administrator
                  • assigned to the employee in the Organizational Assignmentinfotype (0001).
                  To this end, simply select the HR or Payroll radio buttonfrom the Record of Employment (ROE) - Generator selection screen.
                  To confirm the accuracy of Personnel or Payroll Administrator contactinformation, you may also elect to perform the following Customizing forPayroll Canada (PY-CA) step:
                  Reporting and Statistics -> Record of Employment (ROE) ->
                  Record of Employment - ROE Workbench (New Version) ->
                  Define ROE contact person details (Blocks 16, 21 &22)
                  • ... enter the telephone number directly on the Record of Employment
                    • (ROE) - Generator selection screen.
                    To this end, choose the radio button Phone, then enter the areacode, telephone number and telephone extension in the correspondingfields.

                    Data missing from Block 21
                    The telephone number of the issuer for the ROE is missing and must befilled.
                    To resolve this error, apply the instructions specified above - underData missing from Block 16 (Further Contact Number) - tomaintain the issuer's telephone number.

                    Data missing from Block 22
                    The name of the issuer for the ROE is missing and must be filled.
                    To resolve this error, apply the instructions specified above - underData missing from Block 16 (Further Contact Name) - to maintainthe issuer's name.